gmail IMAP, pop and smtp server settings

Gmail Settings for IMAP/SMTP/POP Servers

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In order to make Gmail work smoothly you need to apply proper settings for IMAP, POP and SMTP servers.  Gmail is one of the most popular online email services today. And it is known to seamlessly work with POP, IMAP, and SMTP incoming and outgoing servers as well.

Once you configure your G-mail according you can access incoming messages and also send mail using any email program like outlook express.

gmail IMAP, pop and smtp server settings

If you want to know how to configure your mail server for Gmail, follow closely the guide below. Or If Alternative, You can buy Gmail Quick Source Guide from Amazon (Price is only $4.12) that include step by step instruction to help users to learn all the gmail features like Creating Filters, Labels, Desktop notifications and much more.

GMAIL POP Mail Server Configuration

  • For the configuration of the Incoming Mail Server or POP3 that requires SSL, be sure to type in pop.gmail.com. Where it says Use SSL, select Yes. Use port 995 for this purpose.
  • For the Outgoing Mail Server settings or SMTP that requires TLS or SSL, type smtp.gmail.com. When it asks if you’ll use authentication, select Yes. The port used for TLS/STATTLS is 587. For SSS, the port number should be 465.
  • The Server Timeouts setting should be more than one minute. Five minutes is the best choice.
  • For Full Name or Display Name, simply type in your name or your business name for that matter.
  • For Account Name or User Name, type in your full email address. Make sure to add @gmail.com at the end. It may also follow the format username@yourdomain.com, depending on which mail you want to configure.
  • For password, just type in the password that you’re using to access your Gmail messages.

Gmail IMAP Mail Server Settings :-

If you need to set-up Gmail for an IMAP mail server, simply follow the steps below.

  • For the incoming mail server or IMAP that requires SSL, type in imap.gmail.com. Use port 993 and select Yes for the Requires SSL setting.
  • For the outgoing mail server SMTP that requires TLS, type in smtp.gmail.com. For port, you can use either 587 or 465. Select Yes for both the Requires SSL and Requires authentication settings. If there is any other setting required, use the same ones you supplied for the incoming mail server.
  • For Full Name or Display name, simply add in your name or business name.
  • For Account Name or User Name, type in your complete Gmail address. It should include @gmail.com at the end. If you are a Google Apps user, the format to use is username@yourdomain.com.
  • The Email Address is the same as your full Gmail address. It should also be typed in full like instructed above.
  • For Password, simply type in the password that you’re using to access your Gmail account.

These are the settings needed to access your Gmail account using a POP3, IMAP, or SMTP servers. These are going to be helpful if you would like to set MS Outlook, Thunderbird, Zimbra or a similar mail server to work with your Gmail account. Just supply the information as accurately as indicated above to make sure that all settings will work. Once all the settings are in, try to send an email to yourself to see if it works. If you’re able to send and receive mail without any errors, then you have done everything correctly.

Although care has been taken while preparing this tutorial but If you still feel any of these Gmail Settings don’t work then you can share your experience by commenting here.

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35 thoughts on “Gmail Settings for IMAP/SMTP/POP Servers”

  1. I have lumia 630, my gmail account gets syn when i use the sim internet but it fails to work when i am using wifi,
    I have set all the settings as above still it does not syn when i use wifi connection. please share the info about settings for this problem

  2. Hi, my email client is Mail on Mac and the outgoing mail server SMTP on it has some problem as I cannot send emails out, while I still can receive emails, which means the incoming mail server IMAP works well. May I know the possible reasons? And how can fix the problem in the settings? Thanks!

    1. please check configuration of outgoing mail server. Looks like you have misconfiguration and that ultimately leads you to this situation.

  3. hi, my wife’s gmail was “spoofed” so she went about resetting her passwords. she can access her gmail via internet and on iphones and ipads, but not our mac. any ideas on troubleshooting? any help is appreciated

  4. My Gmail is working on net but not on GPRS (says couldn’t open connection to server. while on GPRS all other net functionalities are working fine.

  5. Google Voice is not, a carrier replacer(Well att least not yet).
    Aside from that, you will also be able to learn different ways
    of market your business. Well, say you run a campaign and you achieve a
    5% CTR.

    1. Trying to set up a new acc but I keeps on showing the imap server have changed or incorrect but everything looks in order after looking at ur suggestions

  6. On the HTC Desire 816 I have 5 different ways to add an email account and all 5 give error “wrong name or password” yet when I go online I can log in. I tried changeing SSL to none and got an error cannot connect to server. My cheaper phone the setup went through. Not sure why HTC has issues. Help please.

  7. Never mind on previous comment. I found a seperate e-mail for Gmail. Wanted to combined all email accounts into one spot. Oh well. Thanks anyway.

  8. I read many comments about users having trouble with incoming mail, I, too can send mail but cannot receive mail.
    I am using smtp.gmail.com for out going. This problem has been ongoing for almost 2 mths. Several mails sent out, if response has been sent I cannot access it. Reilly0916@gmail.com is an older addy, I cannot access it, could incoming mail be reaching that address.
    Please respond.
    Sincerely, Nicole Font

  9. Hello, I have had similar problems. I can’t for the life of me even set up gmail on my wifes computer. I have tried everthing I can think of, and still can not get it to work with windows live mail on a windows 8 pc.

  10. I have problem with gmail , i set the all sittings correctly but when i press “Test Account Setting ” button give me errors,
    LOG ONTO INCOMING MAIL SERVER (IMAP) : FAILED
    AND
    SEND TEST E-MAIL MESSAGE FAILED
    I tried more than times and the same probleme>

  11. Settings are all correct, but the sync doesn’t happen 100%.
    I often get email on my phone, or Gmail web, but they don’t fully sync with Outlook. Also, the status message of synchronizing takes forever on this.

    1. I have a problem, i do not recieve the email message in my mail account. I do not what is wrong with the browser!!

  12. I have my own domain and while in NZ I was able to use the outgoing server on my Spark internet account. I am now in Malaysia and have Maxis internet but they do not provide email. Are you able to assist me in setting up the outgoing server on my Outlook account so I am able to send emails? I am able to receive mail through my incoming server without any problems. Thank you for any assistance you can provide.

  13. How do I correct below? Windows mail on xp picking up gmail account

    Account: ‘G Mail’, Server: ‘pop.gmail.com’, Protocol: POP3, Server Response: ‘-ERR malformed command d9mb81517623lbp’, Port: 995, Secure(SSL): Yes, Server Error: 0x800CCC90, Error Number: 0x800CCC18

  14. I did not set up smtp or imap and want it removed from my computer immediately. I can’t send an email without this pop up screen interrupting the email and I have to cancel and delete the pop up before continuing the email text. What a bother.
    I use email mainly and am a novice when it comes to technology.
    I need simplicity!!!Help

  15. I have the incoming and outgoing problem. I try to put my companies email address and it doesn’t work its name@company.com.pa

    Maybe that has something to do. It automatically puts in imap server: imap.star.com.pa

    It says it can’t connect to the server and verify the information of the account.

  16. hi im trying to set my wife gmail to outlook express 6. i tried imap or pop 3 ,set all the right incoming & outcoming & N* 995,993,465 487 ect ect.. i m getting this all the time
    “Your server has unexpectedly terminated the connection. Possible causes for this include server problems, network problems, or a long period of inactivity. Account: ‘vivette’, Server: ‘pop.gmail.com’, Protocol: POP3, Port: 995, Secure(SSL): No, Error Number: 0x800CCC0F” any clue?

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